1. Introduction

This comprehensive Employee Exit Interview Policy outlines the procedures and guidelines for conducting exit interviews with departing employees. The purpose of this policy is to gather valuable feedback, identify areas for improvement, and maintain positive relationships with former employees.

1.1 Policy Objectives

• Gather honest feedback about the employee's experience with the company
• Identify areas for improvement in workplace policies, procedures, and culture
• Understand reasons for employee turnover
• Maintain positive relationships with departing employees
• Protect company assets and confidential information

1.2 Scope

This policy applies to all employees leaving the company, regardless of their position, tenure, or reason for departure. This includes voluntary resignations, retirements, and involuntary terminations where appropriate.

2. Exit Interview Process

2.1 Scheduling

The Human Resources department is responsible for scheduling exit interviews. Ideally, the interview should be conducted on the employee's last day of work or within one week of their departure.

2.2 Format

Exit interviews may be conducted in the following formats:

• In-person interview (preferred method)
• Video conference
• Phone interview
• Written questionnaire (in cases where a live interview is not possible)

2.3 Duration