1. Introduction

This comprehensive Hot Desking Policy outlines the guidelines, procedures, and expectations for implementing and maintaining a successful hot desking environment within our organization. Hot desking is a flexible workspace arrangement where employees do not have assigned, permanent desks but instead choose from available workstations on a first-come, first-served basis.

1.1 Purpose

The purpose of this policy is to:

• Maximize office space utilization
• Promote collaboration and interaction among employees
• Increase flexibility in work arrangements
• Reduce overhead costs associated with maintaining individual workstations
• Support a modern, agile work environment

1.2 Scope

This policy applies to all employees, contractors, and visitors who utilize our office spaces, unless explicitly exempted due to specific job requirements or accommodations.

2. Hot Desking Guidelines

2.1 Workspace Allocation

Workspaces will be allocated on a first-come, first-served basis. Employees are not permitted to reserve desks in advance or claim ownership of any particular workstation.

2.2 Clean Desk Policy

To ensure a clean and professional environment, employees must adhere to the following guidelines:

• Clear the desk of all personal items at the end of each day
• Remove any food items or beverages
• Dispose of any waste in appropriate receptacles
• Wipe down the desk surface with provided cleaning materials