1. Introduction

This comprehensive overtime policy outlines the guidelines and procedures for working additional hours beyond the standard workweek. It is designed to ensure fair compensation for employees while maintaining operational efficiency and compliance with labor laws.

1.1 Purpose

The purpose of this policy is to establish clear rules and expectations regarding overtime work, compensation, and management within our organization.

1.2 Scope

This policy applies to all employees of the company, regardless of position or department, unless specifically exempted by law or individual employment contracts.

2. Definitions

2.1 Standard Workweek

The standard workweek is defined as [insert number of hours, e.g., 40] hours, typically worked from [insert days, e.g., Monday through Friday].

2.2 Overtime

Overtime is defined as any hours worked beyond the standard workweek.

2.3 Exempt vs. Non-Exempt Employees

• Exempt employees: Salaried employees who are not eligible for overtime pay.
• Non-exempt employees: Hourly employees who are eligible for overtime pay.

3. Overtime Authorization

3.1 Pre-approval Requirement

All overtime must be pre-approved by the employee's immediate supervisor or department manager. Unauthorized overtime work is strictly prohibited.

3.2 Emergency Situations

In rare emergency situations where pre-approval is not possible, employees must notify their supervisor as soon as practicable and provide a detailed explanation of the circumstances.

3.3 Approval Process

1. Employee submits an overtime request form to their supervisor.
2. Supervisor reviews the request and assesses the necessity of overtime work.
3. Supervisor approves or denies the request within 24 hours.
4. If approved, the decision is communicated to the employee and HR department.