1. Overview

• Brief summary of the report’s purpose

  The Time Entry Details Report provides a detailed breakdown of each team member’s tracked hours, activity levels (based on keyboard/mouse usage), and tasks or projects worked on. It’s designed to give managers and team leads visibility into how time is being spent across the organization.

• Who typically uses this report

  Primarily used by managers, team leads, and sometimes finance or HR personnel who need to review time entries for payroll, billing, or productivity insights.

• What kind of decisions it supports

  • Resource allocation and scheduling
  • Verification of billable vs. non-billable hours
  • Performance and productivity reviews
  • Payroll and invoicing accuracy

2. Filters & Parameters

Below is a list of all the filters and parameters you can use in the Time Entry Details Report. Each filter operates independently and does not impact the others.

1. Date Range

   • Options include presets like This Week, Last Week, This Month, Last Month or a Custom Range.
   • Defines the timeframe for which data is displayed.

2. Group By

   • Member: Shows data grouped by individual team members.
   • Project: Groups data by project.
   • Task: Groups data by specific tasks.
   • Week: Aggregates data by week within the selected date range.
   • Teams: Groups data by the selected team(s).
   • Client: Groups data by client if relevant.

3. Member

   • Allows you to select one or more team members.
   • If a user has no data for the selected date range, a “No data for this user” message appears.

4. All Projects / Teams

   • Lets you narrow down the report to specific projects or teams.
   • Selecting a project or team does not filter the other parameters (i.e., they remain independent).

5. Sort By

   • Options include Activity: High to Low, Activity: Low to High, Hours Worked: High to Low, and Hours Worked: Low to High.
   • Determines the order in which rows are displayed in the table.

6. Display Options

   Each option is a toggle that changes the content or format of the data shown.

   • Include archived users: Shows or hides data for users who have been archived.
   • Display time in employee time zones: Displays each user’s time entries according to their local (employee) timezone instead of a default/admin timezone.
   • Round off hours: Rounds hours to the nearest 15 minutes.
   • Show tasks: Toggles the display of task names in the report.
   • Show activity: Toggles the display of the activity percentage metric.
   • Include out of limit time: Includes any tracked time that exceeds predefined daily or weekly limits.
   • Show keyboard and mouse time: Displays more granular breakdowns of tracked time based on keyboard/mouse usage.
   • Show time off: Shows recorded time off entries (e.g., vacation, sick days) within the selected date range.
   • Show holidays: Displays holidays within the selected date range if they’re configured in the system.
   • Exclude billable time: Hides all billable time entries from the total.
   • Exclude non-billable time: Hides all non-billable time entries from the total.

7. More Actions

   • Export to CSV: Downloads the current view in CSV format.
   • Export to XLSX: Downloads the current view in Excel format.
   • Print: Prints the current report view.

Default Behavior

• By default, the report may show the current week’s data (depending on your system settings).
• If no specific filters are selected, all available members, projects, and teams within that date range are shown.

3. Metrics & KPIs

1. Hours Worked
   • Tracked via the time tracker (actual recorded time entries).
   • Reflects the raw total of hours/minutes logged within the chosen date range.